All teams are responsible for making their own hotel reservations. Rooms are on a first come, first serve basis. Reservations open on May 1, 2025. The last date to make reservations, based on availability, is May 30, 2025. The hotels require a valid credit card to secure a guestroom reservation. A credit card will be used as a guarantee and will not be charged unless the reservation is cancelled within 72 hours of arrival or no shows.

Room Rate

Cost per room, per night will be the prevailing Government Rate, currently $148 per night or $1,036 for a seven-night stay.

Non Exemption

The Games room rate is $148 per night plus 15.025%, which is $170.24 per night or $1,191.68 for a seven-night stay.

Occupancy Tax Exemption

If you are occupancy tax exempt in the state of Minnesota, please fax or email a copy of your tax exemption form to the hotel reservation team prior to arrival and provide a copy of the list of names this will apply to.

Hotel Assignments

There will be four official NVWG hotels for athletes. Each team is assigned to a specified hotel to make reservations. Hotel and team assignments will be available in April 2025 and will only be sent to registered athletes/coaches.

Reservation Process

Athletes/Coaches will be sent the reservation link for their assigned hotel only. Coaches, if you need to make 10 more reservations please email Kaitlyn Walker at KaitlynW@pva.org to set up a sub-block for your team.

If an athlete will NOT have the credit card used for paying room and tax at check-in please be sure to complete a credit card authorization form. This is an additional step after making the hotel reservation.

Reservation booking will open on May 1, 2025. Accessible rooms are not assigned by the hotel and must be requested in NVWG registration.

Portage

A mandatory baggage handling fee of $8 (subject to change) per bag round trip for each bag that arrives from the airport will be charged to your room at check-in as an incidental.

Incidentals Policy

A hold will be placed on the credit card provided at check-in for incidentals (e.g. portage fee, parking, room service, etc.). The amount varies based on the hotel. More information will be available April 2025.

Parking

Parking information will be available April 2025.

Hotel Cancellation Policy

The hotel will allow attendees the right to cancel their guestroom reservations without penalty up to 72 hours prior to the day of arrival. The hotel shall charge the individual attendee or team one (1) nights guaranteed guest room rate plus tax after such date or for failure of the individuals to check-in on the scheduled arrival date. You must notify PVA of any room cancellations via email – KaitlynW@pva.org

Rentals

Roll-aways are not available. Contact the hotel directly to request a refrigerator if needed. Refrigerators are NOT included in all guest rooms.

Accessible Rooms

Accessible rooms are not assigned through the hotel and must be requested in NVWG registration. Please request an accessible room in registration. Rooms will be assigned based on need. Personal Care Rooms with an accessible roll-in shower will be available by hourly sign-up through the front desk or guest services. Email Kaitlyn Walker at KaitlynW@pva.org with any questions.